Security clearance vetting requires consent
Your personal consent is always required for conducting security clearance vetting. You will never be subject to security clearance vetting without your knowledge.
You may only be subject to personnel security clearance vetting in circumstances such as recruitment when the statutory conditions are satisfied. Jobseekers are advised of vetting in advance, for example in vacant job advertisements.
You may give consent through the electronic transaction service, or by signing a security clearance form. Your current or prospective employer will give you instructions concerning this.
There are statutory limits on information gathering for use in security clearance vetting
Supo may gather information for security clearance vetting in four ways:
- by asking you to complete security clearance forms
- by retrieving information from registers (such as the population register and criminal records)
- by requesting your information from such parties as other Finnish and foreign public authorities, and from banks and other credit and financial institutions
- by interviewing you
You will never be subject to wiretapping or other monitoring of your communications. These means of gathering information are not permitted in security clearance.
Supo will consider reporting the information found on an individual case basis
Supo will always consider the circumstances of the individual case before notifying the employer if security clearance vetting conducted on you reveals that you have committed a criminal offence or are suspected of doing so. This margin of discretion allows for such factors as your age when committing the offence and the time that has elapsed since the offence occurred. It also assesses the relevance of the offence to the job that you are seeking.
The same individual case discretion is exercised if security clearance vetting discloses other irregularities, such as a bad credit record or debts subject to distraint.
You are entitled to know the outcome of the vetting
You will generally be advised of security clearance vetting conducted on you and its outcome by a current or prospective employer. Supo only issues an opinion if security clearance vetting reveals some irregularity. Most vettings find nothing to report.
A current or prospective employer must furnish you with any statement issued by Supo regarding concerns arising from security clearance vetting, or with a copy of any such statement.
You may also contact the Supo vetting department to arrange a time and place for inspecting the statement at a Supo office.
The details in security clearance vetting may also be based on data files that vetting subjects are not entitled to access. You may ask the Data Protection Ombudsman to verify on your behalf that your information has been used correctly under law.